Coronavirus and COVID-19 Resources for Employers and Workers - Apex Benefits

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COVID-19 Resources for Employers & Workers

INTRODUCTION

As the COVID-19 situation continues to unfold, we offer the following timely resources to help you, your organization and your employees. These resources are intended to assist in managing and mitigating impact of the outbreak on businesses and their employees.

This content is provided by Apex Benefits as a public service for informational and educational purposes only. Use of the blog/content does not constitute legal advice and does not create an attorney-client relationship, as Apex Benefits is not a law firm or engaged in the practice of law. The information provided is general and should not be relied on as legal advice, which cannot be provided without full consideration of all relevant information relating to specific situations.

Rapid Response: CARES Act SBA Loan Provisions

Signed into law March 27, 2020
The Apex Benefits and Axiom Human Resource Solutions present “Rapid Response,” a breakdown for employers and workers of the Coronavirus Aid, Relief, and Economic Security Act.

Experts Walk Through Families First Legislation

Released on March 20, 2020 | Effective April 1, 2020
The DOL has issued preliminary guidance located here.  For comprehensive FAQs, please see our March 20 blog and view the video below.

Resources for Employers

Take action now to mitigate impact on future plan costs

Will COVID-19 lead to increases come 2021 renewals? How can you cust costs or create efficiencies today to reduce potential impact?

Strategies for Cost Reduction

Read More

CARRIER INFORMATION

Please contact your Apex representative with specific questions.

Anthem

UnitedHealthcare & UMR

GPA

IU Health

SIHO

Delta Dental

Guardian

The Hartford

REINSURER INFORMATION

Please contact your Apex representative with specific questions.

WorkplaceWellness @Home

Virtual Wellness Opportunities

Today we have to be creative about workplace wellness … our team is offering virtual opportunities. Join us for Meditation Mondays, Wellness Wednesdays and Fitness Fridays. Just log on!

COVID-19 Statistics

Indiana Statistics | May 19, 2020

Source:

Indiana Department of Health

US & International Statistics: Real Time

Source:

Johns Hopkins Coronavirus Resource Center

Blogs & News Articles: COVID-19 and Your Employees

March 26, 2020

Senate Passes Third Relief Package: CARES Act Would Provide $2T for Workers, Small Businesses

The Coronavirus Aid, Relief, and Economic Security Act or the ‘‘CARES Act’’ is a $2 trillion package that provides relief for workers, small business and industries impacted in recent weeks by the coronavirus outbreak.
Read more...
March 25, 2020

Compliance Alert: Paid Leave Provisions Outlined by DOL, Effective April 1

On March 24, 2020, the U.S. Department of Labor’s (DOL) Wage and Hour Division (WHD) issued guidance explaining the paid leave requirements under the federal Families First Coronavirus Response Act (FFCRA).
Read more...
March 25, 2020

Compliance Alert: HIPAA Privacy Rule and COVID-19

The U.S. Department of Health and Human Services (HHS) issued a bulletin to remind covered entities and their business associates that the HIPAA Privacy Rule’s protections still apply during a public health emergency, such as the current coronavirus (COVID-19) outbreak. The bulletin also outlines the different ways that patient information may be shared under the Privacy Rule during an outbreak of infectious disease or another emergency situation.
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March 25, 2020
Woman stressed out at her desk

Helping Your Employees Cope With COVID-19

The COVID-19 pandemic is a scary, uncertain time for your employees – and as an employer you’re likely feeling the weight of responsibility to take care of your team and protect your organization.
Read more...
March 23, 2020
Woman waving to her friend on a video phone call

Social Distancing Survival Guide for Employers

Whether your employees are still working in the office, or have moved to at-home workspaces, here are some best practices to help you and your team survive the new normal of social distancing
Read more...
March 23, 2020
Legislative building

Indiana Update: Governor Holcomb Orders Hoosiers to Stay Home

Indiana Governor Eric Holcomb ordered Monday afternoon that Hoosiers remain in their homes except when they are at work or for other essential activities in response to the growing COVID-19 pandemic. The governor said the order is in effect from March 25 to April 7.
Read more...

Top HR FAQs

During a pandemic, may an employer require its employees to adopt infection-control practices, such as regular hand washing, at the workplace?

Yes. Requiring infection control practices, such as regular hand washing, coughing and sneezing etiquette, and proper tissue usage and disposal, does not implicate the ADA. source

When may an ADA-covered employer take the body temperature of employees during a Coronavirus-like event?

Generally, measuring an employee’s body temperature is a medical examination. If pandemic influenza symptoms become more severe than the seasonal flu or the H1N1 virus in the spring/summer of 2009, or if pandemic influenza becomes widespread in the community as assessed by state or local health authorities or the CDC, then employers may measure employees’ body temperature. However, employers should be aware that some people with influenza, including the 2009 H1N1 virus, do not have a fever. source

Does the ADA allow employers to require employees to stay home if they have symptoms of the Coronavirus?

Yes. The CDC states that employees who become ill with symptoms of influenza-like illness at work during a pandemic should leave the workplace. Advising such workers to go home is not a disability-related action if the illness is akin to seasonal influenza or the 2009 spring/summer H1N1 virus. Additionally, the action would be permitted under the ADA if the illness were serious enough to pose a direct threat. source

When employees return to work, does the ADA allow employers to require doctors’ notes certifying their fitness for duty?

Yes. Such inquiries are permitted under the ADA either because they would not be disability-related or, if the pandemic influenza were truly severe, they would be justified under the ADA standards for disability-related inquiries of employees.

As a practical matter, however, doctors and other health care professionals may be too busy during and immediately after a pandemic outbreak to provide fitness-for-duty documentation. Therefore, new approaches may be necessary, such as reliance on local clinics to provide a form, a stamp, or an e-mail to certify that an individual does not have the pandemic virus. source

*Non-punitive leave policies should be evaluated and implemented to increase physical distance among employees.

How is Apex handling this outbreak?

Our leadership team continues to monitor the evolving COVID-19 situation and is working to stay ahead of (or at least to quickly respond to) changing conditions. We are relying on groups like CDC, WHO and other reputable organizations to provide critical information about the ways in which employers can support team members and help our communities manage the spread of this virus. Monitor this blog feed for continual updates as to how Apex is managing the situation for its employees.

Downloadable Resources

SHRM | Social Distancing
DOL, FMLA and COVID-19
CDC Coronavirus Guide for Businesses
HR Compliance Bulletin
Lincoln | Monitoring COVID-19 031320
WHO Coping with Stress
COVID-19 Best Practices
Lincoln | COVID-19 Best Practices
HIPAA Privacy Rules COVID-19
HIPAA Privacy Rules COVID-19
COVID-19 Bill Requiring Paid Leave
COVID-19 Bill Requiring Paid Leave
If You're Sick with COVID-19

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