Webinar: COVID-19 Vaccinations in the Workplace

What does every organizational leader and Human Resource professional need to know in order to evaluate, plan for and potentially implement COVID-19 vaccinations in the workplace?

All these questions and more were addressed in our “COVID-19 Vaccinations in the Workplace” webinar:

  • Will you mandate it?
  • How you might get employee buy-in?
  • What are the legal and OSHA, ADA and Title VII guidelines?
  • What’s your communication plan for rolling it out?

Attendees took away a COVID-19 Vaccination Strategy Workbook complete with checklists and additional insights from our panelists.

Access Webinar and Presentation

Amber Chittenden — VP of Client Services, Apex Benefits

Whether or not your company decides to offer vaccines to your workforce — you need to prepare now.

Vaccination Strategy Workbook

COVID-19 Workplace Vaccination Strategy Workbook

As COVID-19 vaccination distribution increases, employers should prepare for the fact that their employees will be looking at them to potentially offer access to vaccinations as part of their benefits programs. There are still many unknowns, and plans will have to remain flexible — but the time to start preparing is now.

  • Begin to Outline Your Plan
  • Assess Workforce Readiness
  • Drive Employee Engagement
  • Review and Update Policies
  • Considerations After Vaccination

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Guest Panelist

Benjamin H. Park, M.D.

CEO of American Health Network and VP of Optum


Dr. Ben Park is the chief executive officer of American Health Network, part of Optum (AHN) and vice president of Optum.

Dr. Park joined together with a group of physicians in 1994 to create AHN. Dr. Park’s expertise is his ability to utilize information systems technology to better meet the needs of the customers of health care delivery and manage the costs. He is well known nationally for his accomplishments in defining a model that allows physicians to manage the entire continuum of health care delivery and the associated costs.

Under his leadership, AHN has expanded to more than 200 primary care doctors and specialists in more than 70 medical offices in Indiana and Ohio. In late 2019, AHN was acquired by Optum, adding AHN to a network of numerous care delivery organizations providing individualized quality, affordable care and superior experiences to millions of patients nationwide.

In addition to leading AHN, Dr. Park continues to practice family medicine – caring for people of all ages, at all stages of life – in his Lebanon, IN, office where he has treated patients for more than 41 years.

In 1984, Dr. Park founded Advanced Medical Management Systems, a computerized system for physicians’ offices that included medical records, billing and appointment scheduling. Dr. Park’s experiences include serving as chief of the medical staff at Witham Hospital, Lebanon, IN, developing computerized systems to manage hospital-based HMOs and health plans, authoring a number of articles on automated medical practice systems, serving on the ASTM committee for medical information interchange and speaking at national forums on the use of information systems technology in medicine.

Dr. Park holds a medical degree from Indiana University School of Medicine, after which he completed his residency at IU Health Methodist Hospital in Indianapolis, IN.

COVID-19 Vaccinations in the Workplace

Guest Panelist

Terry Layman, M.D.

Senior Vice President, Corporate Medical Director, Marathon Health


Terry Layman, MD joined Marathon Health in 2012 and today serves as Senior Vice President, Corporate Medical Director. Prior to joining Marathon Health, he worked in hospital systems and led private practices in Marion and Fishers, Indiana. Dr. Layman graduated from Indiana University School of Medicine and completed his family medicine residency at St. Vincent Hospital in Indianapolis. He is a board-certified family physician with more than 20 years of experience as a primary care provider. He is also member of the American Medical Association, the Indiana State Medical Association and the American Academy of Family Physicians.

As SVP, Corporate Medical Director, Dr. Layman serves on the senior leadership team and provides clinical leadership for our 200+ health centers. Dr. Layman is passionate about delivering patient-centered primary care and continues to dedicate a portion of his time as a provider in one of our health centers. He enjoys taking a holistic perspective, spending the necessary time to fully understand an issue, while working to clarify options and recommendations with his patients.

COVID-19 Vaccinations in the Workplace

Top Questions Addressed

Vaccine Development

Some people think the vaccines were rushed through the process or don’t understand how vaccines work. Get the facts from a license pharmacist and insight into the vaccine development process.

  • What clinical trials does a vaccine need to go through and were they released too fast?
  • Does it matter which vaccine I get?
Vaccine and Your Physical Health

You and your coworkers may question whether or not vaccinations are necessary. And certainly, there are a lot of questions about the safety and long-term effects of the vaccines. American Health Network will discuss these concerns and more.

  • Who should get the vaccine?
  • Will getting the vaccine give me COVID?
Vaccination Clinical Planning

Where is your organization at in the process of evaluating whether or not it should host a vaccination clinic? How would you even start? Receive guidance from a registered nurse and expert in population health management.

  • When is the vaccine going to be available to us and who can administer it?
  • Should my company host a vaccination clinic? For employees only or all plan members?
Carrier Considerations

Where do carriers stand on the vaccines and how should you work with them to get what you need? Apex’s VP of Client Engagement has deep relationships with the carriers and has the information you need.

  • What are the costs and how do you work with health plans/carriers?
  • Can our health plan cover vaccination for employees who have waived insurance?
HR Policy, Legal and Compliance Considerations

Apex’s General Counsel and HR consultant will walk through the latest legal and policy considerations per EEOC, ADA, Title VII and OSHA, as well as review a step-by-step planning checklist.

  • Can you incentivize employees to get the vaccine or not?
  • What if  employees still won’t return to work because they feel unsafe?
  • Considerations for rolling out your vaccination strategy — a checklist.

Resources and Downloads

Related Information